AI front desk for dental clinics
Stop losing new patients to missed calls and slow replies.
Right now, someone with a toothache is calling your clinic, getting no answer, and booking with the dentist down the road. I set up an AI front desk that replies on WhatsApp in seconds, books the appointment and reminds the patient to show up: 24/7, while your team looks after the patients in front of them.
Free · No obligation · See what it’s costing you ↓
- Live in 7 working days
- Fixed price
- 30 days of adjustments included
- Missed call → replied in 40 s“Sorry we missed you! Book here →”
- Booked: emergency, Thu 14:30Same caller, 6 minutes later
- Recall sent to Ana M.6-month check-up · booked
- New patient at 22:41Asked about whitening, left her number
The hidden leak
Your chairs are leaking money. Here’s where it goes.
Missed calls go to the clinic down the road
Patients in pain don’t leave voicemails. If nobody picks up, they call the next clinic on Google, and they book there.
No-shows leave expensive chairs empty
An empty chair still costs you a dentist, an assistant and the rent. That hour never comes back.
Treatment plans that never get booked
Patients say “I’ll think about it” and leave with a quote. Without a follow-up, most never come back.
See it in action
From missed call to booked patient in 2 minutes
This is what your patients experience while your team is busy, the clinic is closed, or the receptionist is on lunch. No app to install, no new number: it runs on your clinic’s WhatsApp and calendar.
- Instant replyThe patient hears back in seconds, not tomorrow.
- Books straight into your calendarOnly real free slots are offered.
- Reminds them to show upSo the booking turns into a filled chair.
📞 Missed call · 18:47
Hi! Sorry we missed your call 🦷 We’re with a patient right now. How can we help?
I have a bad toothache. Can I come in tomorrow?
Sorry to hear that! Tomorrow we have 08:30 or 17:15 for an urgent visit. Which works best?
08:30 please 🙏
Booked ✅ Tomorrow at 08:30. I’ll send you a reminder this evening. See you then!
✓ Added to your calendar · 18:49
Example conversation
Do the math
What are empty chairs costing your clinic every month?
Be honest with the numbers. Most clinic owners are surprised, because the loss is invisible: it never shows up on a bill.
The fix
Seven assistants that keep your chairs full
Start with the one that hurts most. Add the others when you’re ready.
Missed-Call Text-Back
Miss a call? The patient gets a WhatsApp reply within seconds with a link to book, before they call another clinic.
AI Voice Receptionist
A natural-sounding AI answers the phone when your team can’t: it books, reschedules and answers common questions, and hands urgent cases to a person.
24/7 Chat on WhatsApp, Instagram & Facebook
Answers questions about prices, hours and location at any time, captures the contact, and passes anything clinical to your team.
Booking & Reminders
Patients book themselves, then get automatic reminders. Fewer no-shows, fewer empty chairs.
Recalls & Patient Reactivation
6-month check-up reminders, plus personal messages to patients who haven’t visited in a year, so they actually come back.
Treatment-Plan Follow-Up
Patients who said “I’ll think about it” get a friendly follow-up until they book, or say no.
Google Review Requests
After each visit, patients get a friendly message with your Google review link. More 5-star reviews, more new patients finding you.
Monthly Results Report
See what’s working: patients booked, no-shows avoided, reviews gained. Plain numbers, every month, with the Care plan.
Want to see it working first? Ask for a live demo during your free leak check.
Compare
Backup for your front desk, around the clock
Your receptionist looks after the patients in front of them. The AI catches everything else.
| Doing nothing | Hiring another receptionist | Your team + AI front desk | |
|---|---|---|---|
| Answers at 10 p.m. and on weekends | No | No | Yes |
| Replies while the team is with patients | No | When free | Always |
| Sends every reminder and recall | No | One more task on a busy day | Automatically |
| Follows up every treatment plan | No | When there’s time | Yes |
| Covers busy hours, breaks and holidays | No | Partly | Always on |
| Monthly cost | Lost patients | A full salary | A fraction of one |
Every week without it, the leak keeps running.
How it works
Live in 7 working days. Your team barely lifts a finger.
Counted from the day I have access to your accounts and your approvals.
Free 20-Minute Leak Check
We map where patients slip away (missed calls, no-shows, unbooked treatment plans) and what it’s costing you each month.
Fixed-Price Build
I set it up on your clinic’s WhatsApp, calendar and website, and test it with your receptionist.
Switch On. Watch Your Chairs Fill.
Every reply, booking and reminder is tracked. You get a simple monthly report. No hype, just measurable impact.
Always on
Faster than any front desk. Even when your clinic is closed.
What your system does from day one.
Pricing
One new patient can pay for the whole setup
Fixed prices. No long contracts. Your clinic owns everything I build.
Starter
$450 one-time setup
Plug your clinic’s biggest leak first.
- One automation, e.g. missed-call text-back, reminders, recalls or review requests
- Live within 7 working days
- Set up on your clinic’s own accounts: you own it
- 30 days of adjustments included
Recommended
Full front desk
$1,200 one-time setup
All seven assistants, working together.
- Missed-call text-back + AI voice receptionist
- 24/7 chat on WhatsApp, Instagram & Facebook
- Booking, reminders, recalls & reactivation
- Treatment-plan follow-up + Google review requests
- Monthly results report while on the Care plan
Care plan
$150 per month
Optional. Keep it monitored and improving.
- Monitoring and fast fixes
- Monthly results report
- Monthly improvements & seasonal campaigns
- Priority WhatsApp support
- Cancel any time: your system keeps running
30 Days of Adjustments Included
Your success is my purpose. After launch, I keep adjusting your system for 30 days, at no extra cost, until it does exactly what we agreed in your proposal.
Ready to start? Tell me on WhatsApp or in the chat and you’ll get your proposal link the same working day. Accept it and pay online by M-Pesa or card.
Founding-clinic offer: the first 5 clinics get 30% off setup in exchange for an honest review. Each setup covers 1 location, 1 WhatsApp number and 1 calendar; extra locations are quoted separately. Usage (phone minutes, WhatsApp and SMS messages, AI) is billed at cost on your clinic’s own accounts and quoted upfront. The Care plan is optional: if you cancel, everything keeps running, just without monitoring, changes and support. Prices in US dollars; invoicing in local currency is available.
Who you’ll work with
Hi, I’m Jubileu.
I’m an automation consultant based in Maputo. For years I’ve been building things on the web: websites, sales funnels, email marketing and automated workflows, first for my own digital marketing projects and then for teams where a dropped request costs real money.
Now I bring the same systems to dental clinics, where one missed call can mean a patient lost for years. As a parent, I know the feeling of calling a clinic that never calls back. I build systems so your patients never feel that.
“No hype. Just measurable impact: more booked patients, fewer empty chairs, and a calmer front desk.”
Jubileu LimaFounder & Automation Consultant
Questions
Straight answers before you book
How fast will we see a difference?
Usually in the first week. Missed callers get a reply from the day it goes live, and reminders start working from the very next appointment.
Does it work with our practice management software?
It works alongside it. Bookings land in a calendar your team already uses, such as Google or Outlook, and that is what the 7-day timeline covers. Connecting directly to your practice management software depends on the system: some allow it, some don’t. We’ll check yours on the free call, and if a direct connection is possible, I quote it separately.
Will it give clinical advice to patients?
Never. It handles practical questions (hours, prices, location, how to book) and passes anything clinical, like pain or symptoms, straight to your team.
Will it sound like a robot to our patients?
No. Messages are written in your clinic’s tone, in Portuguese or English, and you approve every one before it goes live.
What happens to our patients’ data?
Only what’s needed to book and remind is collected, it stays in tools your clinic controls, and nothing is ever sold or shared. Everything is set up with your local privacy law in mind (GDPR, LGPD, POPIA).
What does it cost to run each month?
Usage at cost, paid on your clinic’s own accounts: phone minutes for the voice receptionist, WhatsApp or SMS messages, and AI. I estimate it from your call and message volume and quote it before you commit. The Care plan ($150 a month) is optional on top.
Does my team need technical skills?
No. I set everything up, test it with your receptionist and hand over a short guide in plain language. If they can use WhatsApp, they can use this.
Does this replace our receptionist?
No. It takes the repetitive work off their plate (missed calls after hours, reminders, recalls and follow-ups) and hands real conversations to them. Your receptionist approves the messages and stays in charge.
Do we have to keep the Care plan?
No, it’s optional. If you cancel, everything keeps running on your clinic’s own accounts. You just won’t have monitoring, changes, support or the monthly report.
What if it doesn’t work for our clinic?
Then I’ll tell you on the free call, before you spend anything. If it won’t pay for itself in your case, I won’t sell it to you.
Free leak check
Find out how many patients your clinic is losing. Free.
Send a short note. Within one working day you’ll get an honest estimate of what missed calls, no-shows and unbooked treatment plans are costing you, and exactly what it would take to fix it.
- A free 20-minute leak checkWe find where patients slip away, and what it’s costing your clinic.
- A fixed quote, no surprisesYou know the exact price before anything starts.
- Live within 7 working daysCounted from when I have access to your accounts and your approvals. Built and tested with your team.
Get Your Free Leak Check
Reply within one working day. No obligation.