AI front desk for dental clinics
Stop losing new patients to missed calls and slow replies.
Right now, someone with a toothache is calling your clinic, getting no answer, and booking with the dentist down the road. I set up a front desk that catches every missed call and message, replies on WhatsApp in under 60 seconds and books the appointment: day and night, while your team looks after the patients in front of them.
Free · No obligation · See what it’s costing you ↓
- Every reply in under 60 seconds
- Live in 7 working days
- Reply-time guarantee
- Missed call → replied in 40 s“Sorry we missed you! Book here →”
- Booked: emergency, Thu 14:30Same caller, 6 minutes later
- Recall sent to Ana M.6-month check-up · booked
- New patient at 22:41Asked about whitening, left her number
The hidden leak
Every unanswered enquiry is a patient who books somewhere else.
Calls while your team is with patients
The phone rings in the middle of a filling and nobody can pick up. Patients in pain don’t leave voicemails: they call the next clinic on Google.
Messages after 17:00
Most people message when they finish work. If the reply comes the next morning, they have already booked somewhere else.
Replies that come too late
A reply three hours later feels like “we’re too busy for you”. The clinic that answers first is usually the one they book with.
See it in action
From missed call to booked patient in 2 minutes
This is what your patients experience while your team is busy, the clinic is closed, or the receptionist is on lunch. No app to install, no new number: it runs on your clinic’s WhatsApp and calendar.
- Instant replyThe patient hears back in seconds, not tomorrow.
- Books straight into your calendarOnly real free slots are offered.
- Hands anything clinical to your teamPain, swelling or an emergency goes to a person, fast.
📞 Missed call · 18:47
Hi! Sorry we missed your call 🦷 We’re with a patient right now. How can we help?
I have a bad toothache. Can I come in tomorrow?
Sorry to hear that! Tomorrow we have 08:30 or 17:15 for an urgent visit. Which works best?
08:30 please 🙏
Booked ✅ Tomorrow at 08:30. See you then! If anything changes, just reply here.
✓ Added to your calendar · 18:49
Example conversation
Do the math
What are missed calls and slow replies costing your clinic?
Be honest with the numbers. Most clinic owners are surprised, because the loss is invisible: it never shows up on a bill.
The outcome
In 14 days, every missed call and message answered in under 60 seconds.
Day and night, weekends included. Measured by the reply times in your weekly report, against where your clinic starts.
Before
On the free leak check we measure your starting point together: how long a missed caller or a WhatsApp message waits for an answer today.
After
By day 14, every missed call and new-patient message gets a reply in under 60 seconds, in your clinic’s tone, with real free slots to book.
Measured
Every week you get a report with each enquiry and its reply time. If the number slips, you see it, and I fix it.
The system
Catch. Reply. Book.
We catch every missed call and message, reply in under a minute, and follow up until the patient books, while anything clinical goes straight to your team.
Catch
Every missed call, WhatsApp message and website enquiry, day and night. A missed caller hears from you on WhatsApp before they dial the next clinic.
Reply
In under 60 seconds, in your clinic’s tone, in Portuguese or English. Prices, hours and location answered on the spot.
Book
Real free slots, straight into your calendar, with up to two friendly follow-ups until the patient books or says no.
Hand Off
Anything clinical or urgent, like pain or swelling, goes straight to a named person on your team.
Add when you’re ready
Front Desk adds the first four. The rest are add-ons with their own fixed price.
- Reminders and confirmations
- Recalls and reactivation
- Treatment-plan follow-up
- Google review requests
- AI voice receptionist
- Instagram and Facebook messages
- Full clinic website
Not sure where you’re losing patients? The free leak check measures your reply time with you.
Compare
Backup for your front desk, around the clock
Your receptionist looks after the patients in front of them. The system catches everything else.
| Doing nothing | Hiring another receptionist | Your team + AI front desk | |
|---|---|---|---|
| Answers at 10 p.m. and on weekends | No | No | Yes |
| Replies while the team is with patients | No | When free | Always |
| Replies in under 60 seconds | No | Rarely | Every time |
| Follows up until the patient books | No | When there’s time | Yes |
| Covers busy hours, breaks and holidays | No | Partly | Always on |
| What it costs | Lost patients | A full salary | A fixed monthly fee |
Every week without it, the leak keeps running.
How it Works
Live in 7 working days. Measured by day 14.
The timeline starts the day I have access to your accounts and your approvals.
Day 0–2 · Accesses and Setup
Your WhatsApp line, calendar and call forwarding, connected.
Day 3–7 · Build and Test
Every path tested: missed call, after hours, booking, hand-off to your team.
Day 8–10 · Approve and Go Live
Your receptionist approves every message. Live by day 10: 7 working days.
Day 11–14 · Measure and Hand Over
Reply times against your starting point, and a short handover with your team.
Always on
Faster than any front desk. Even when your clinic is closed.
What your system does from day one.
Pricing
Fixed prices. Every reply measured.
Pick the fix you need. I run it on my servers and send you the numbers every week, or you run it yourself.
Messages Only
$1,200 setup
+ $200 a month · Run & Care
WhatsApp and website enquiries answered in seconds.
- Instant reply on 1 WhatsApp number and your website chat
- Booking into your calendar
- A one-page booking page if you have no website
- Weekly reply-time report
- Live in 7 working days
Recommended
Rescue
$1,800 setup
+ $300 a month · Run & Care
Every missed call and message answered in under 60 seconds.
- Missed-call text-back on your main line
- Instant reply on WhatsApp and your website chat
- Booking into your calendar, with up to 2 follow-ups
- Anything clinical handed to your team
- A booking page, or booking on your current site
- Weekly reply-time report and 30 days of adjustments
Front Desk
$4,200 setup
+ $550 a month · Run & Care
Rescue, plus fewer no-shows and more patients coming back.
- Everything in Rescue
- Reminders and confirmations
- Recalls and patient reactivation
- Treatment-plan follow-up
- Google review requests
- Rescue counts toward it within 60 days
Run & Care, From Go-Live
Your system runs on my servers. I monitor it every day, start fixes the next working day, send your weekly reply-time report and make one improvement a month. Minimum 3 months, then month to month.
Reply-Time Guarantee
If by day 14 any missed call or message waits longer than 60 seconds for a reply (outside WhatsApp or phone-network outages), I keep working at no charge until it doesn’t, and your first month of Run & Care is free.
Founding clinics: the first 5 clinics keep their price locked for 12 months and get their before-and-after numbers published as a case study, with their permission.
Prefer to run it yourself? I set it up on your clinic’s own accounts for a one-off price and hand it over: Rescue $2,700, Messages Only $1,800, Front Desk $6,300. 30 days of adjustments included, then support by the hour.
Add-Ons
- AI voice receptionist$1,500 + $200 a month
- Full clinic website (up to 5 pages)$1,300 + $60 a month
- Instagram and Facebook messages$500 + $90 a month
- Second language (English and Portuguese)$350
- Digital calendar and team training, for clinics booking on paper$350
- Practice-software connectionfrom $950
Ready to start? Tell me on WhatsApp or in the chat and you’ll get your proposal link the same working day. Accept it and pay online by M-Pesa or card: 50% to start, 50% at go-live.
Each setup covers 1 location, 1 WhatsApp number and 1 calendar; each extra location adds 60% to the setup and 50% to the monthly fee. Need it faster? Live in 5 working days for 25% more. Prefer no setup fee? Spread it over your first 12 months for 15% more. Usage (phone minutes, WhatsApp and SMS messages, AI) is billed at cost on your clinic’s own accounts and quoted upfront. Prices in US dollars; invoicing in meticais is available.
Who you’ll work with
Hi, I’m Jubileu.
I’m an automation consultant based in Maputo. For years I’ve been building things on the web: websites, sales funnels, email marketing and automated workflows, first for my own digital marketing projects and then for teams where a dropped request costs real money.
Now I bring the same systems to dental clinics, where one missed call can mean a patient lost for years. As a parent, I know the feeling of calling a clinic that never calls back. I build systems so your patients never feel that.
“No hype. Just measurable impact: more booked patients, fewer empty chairs, and a calmer front desk.”
Jubileu LimaFounder & Automation Consultant
Questions
Straight answers before you book
How fast will we see a difference?
From the day it goes live: a missed caller gets a reply in under a minute from the very first call. By day 14 you have a report with every reply time.
Does it work with our practice management software?
It works alongside it. Bookings land in a calendar your team already uses, such as Google or Outlook, and that is what the 7-day timeline covers. Connecting directly to your practice management software depends on the system: some allow it, some don’t. We’ll check yours on the free call, and if a direct connection is possible, I quote it separately.
We still book on paper. Can it work?
Yes. I set up a simple digital calendar and train your front desk to use it (the Digital Calendar add-on, $350). From then on, patients book real free slots.
Will it give clinical advice to patients?
Never. It handles practical questions (hours, prices, location, how to book) and passes anything clinical, like pain or symptoms, straight to your team.
Will it sound like a robot to our patients?
No. Messages are written in your clinic’s tone, in Portuguese or English, and you approve every one before it goes live.
What happens to our patients’ data?
Only what’s needed to reply and book is collected. Conversations stay on your clinic’s WhatsApp and calendar; the system on my servers keeps only what it needs to run and to report, and nothing is ever sold or shared. Everything is set up with your local privacy law in mind (GDPR, LGPD, POPIA).
What does it cost each month?
Run & Care is a fixed monthly fee ($300 for Rescue): hosting, monitoring, fixes and the weekly report. On top of that, usage at cost on your clinic’s own accounts (WhatsApp messages, phone numbers, AI). I estimate it from your volume and quote it before you commit.
Is there a minimum contract?
Run & Care has a 3-month minimum, then it’s month to month. If you stop, the system stops, and you keep your WhatsApp number, your accounts, your data and an export of your setup.
Can we run it ourselves?
Yes. I set it up on your clinic’s own accounts for a one-off price (Rescue: $2,700), train your team and hand it over. You get 30 days of adjustments; after that, support is billed by the hour.
Can you do it cheaper?
Not for the same work, but you can start smaller. Messages Only answers WhatsApp and website enquiries without the missed-call line, for $1,200 + $200 a month. You can also spread the setup over your first 12 months.
What if it misses the 60 seconds?
If by day 14 any missed call or message waits longer than 60 seconds (outside WhatsApp or phone-network outages), I keep working at no charge until it doesn’t, and your first month of Run & Care is free.
Does this replace our receptionist?
No. It takes the repetitive work off their plate (missed calls, after-hours messages, follow-ups) and hands real conversations to them. Your receptionist approves the messages and stays in charge.
What if it doesn’t work for our clinic?
Then I’ll tell you on the free call, before you spend anything. If it won’t pay for itself in your case, I won’t sell it to you.
Free leak check
Find out how many patients your clinic is losing. Free.
Send a short note. Within one working day you’ll get an honest estimate of what missed calls and slow replies are costing you, and exactly what it would take to fix it.
- A free 20-minute leak checkWe find where patients slip away, and what it’s costing your clinic.
- A fixed quote, no surprisesYou know the exact price before anything starts.
- Live within 7 working daysCounted from when I have access to your accounts and your approvals. Built and tested with your team.
Or Send a Short Note
Reply within one working day. No obligation.